Warning: This post is heavy on the Geek side of the Worship Geek title!
For some time now, I’ve been thinking about writing about life in “the cloud.” Now, I just lost some of you. Thankfully, Apple has been promoting their new iCloud product, or I probably would have lost more of you. Let me explain… no, there is too much, let me sum up. Essentially, when tech people talk about “the cloud,” they are talking about using network or online resources to accomplish tasks you would typically use desktop computer software for. So, for example, many of us were “in the cloud” a long time ago when we started using webmail services like Hotmail and Yahoo.
I sat down to write this post last night, and about 4 or 5 pages later, I realized that perhaps this needed to be a series since no one would ever get through the whole thing in one sitting. Plus this way, I can spend some more time on each app. My goal is to show you some of the applications that I use that make my life easier. If you decide to try any of these (or solutions that are similar), I would really recommend you do what I do, which is use the app exclusively (as the solution it’s designed for) for at least a week to get acclimated before you judge it positively or negatively. First impressions are often off. We get used to doing things a certain way, and often changing software will take you more time before it starts saving you time. Since I mentioned Hotmail and Yahoo, I might as well start with my favorite webmail client and all around communication solution, Gmail.
Gmail
About 2 years ago, my computer crashed again. I don’t remember why the crash happened that particular time, only the frustration a week later when I went to find an email that I needed, only to remember that my computer had crashed, and I had lost all of the emails between the time I backed up my computer last and when the computer crashed. This is the problem with manual back-ups, you only get the data from when you last backed up! Anyway, once upon a time, I had an Excite email account (actually, I think I probably still have it…. yep, still there, unchanged from whenever Excite got bought by whoever…. wow, I’m still getting starwars.com e-newsletters amongst all of the spam) and I still have a Hotmail account, and I think I remember even signing up for a Gmail account once upon a time (I remember being lured by the promise of crazy amounts of space, but lost interest because I didn’t want to do the email address change thing).
After looking at all various webmail (cloud) solutions, Gmail seemed to be the obvious choice, so I signed up and started customizing. The first wonderful thing I find about Gmail is the way it integrates all of my POP mail into my Gmail. Specifically, all 4 or 5 of my email addresses all get checked within my Gmail account, neatly organized into separate folders. I can send from any of the POP addresses, or from my Gmail account. My contacts are all together in one place, conveniently synced with my phone and my iPad. These days, my Sprint phone number connects in with my Google account, so when someone calls my cell, a notification pops up in a chat window and I can even answer the call on my computer (actually, the notification pops up about 5 seconds before my phone even rings).
In terms of email, I haven’t lost an email since I switched. If I get emails from people (read companies) that I don’t want, I can mark them as Spam, and Google remembers to file all messages like that in my Spam folder so that I don’t see them. Email conversations are put together into conversation threads, so I can always view the whole conversation without going on a hunt for that last email from so and so. It is Google, so all of my emails are easily searchable (I didn’t know I needed that until I started using it more and more).
In short, Gmail has become my communication hub. All emails route through Gmail, my phone calls route through Gmail, etc.. I almost have my Gmail open in a tab, which is why I am so quick to answer emails. There are certainly other cloud solutions for email. Lots of corporate people use Microsoft Exchange accounts. Apple fanbois use MobileMe (now iCloud) for email, which does much that Gmail does. I would certainly recommend that you move to a cloud solution for your email. I know there are people paranoid about security that would have a panic attack using cloud services, but let’s be honest, there really is no completely secure solution. Be smart with password management, not visiting risky websites, not opening fishy websites, in other words, use some sense in your online activities. There has to be a balance between security and ease of use. Well, off the soapbox and off to sleep! Next time, Google Docs.





